Electricity and natural gas bills in myDATA

A business’s energy bill arrives every month from the same provider: one consistent classification is enough, as long as it is the right one.

Short answer

Category: 2.4 · General expenses with VAT deduction.
E3 code: E3_585_011 · Energy (the same for electricity and natural gas).
VAT classification: VAT_361, with the line’s net value as the amount.
The combination is allowed for document types 1.1, 2.1, 5.2 (credit note) and 13.1 (AADE table).

What to check

That the bill is for the business premises and not a home.
If the document has several lines, each line is classified separately: lines that are not energy consumption do not necessarily take the same code.
The provider’s credit notes (refunds, offsets) take the same code, so they reduce the right expense.

Why it matters

If the bill is left unclassified, its amount is prefilled in E3 under code 585_016 together with every other unclassified expense (AADE’s E3 FAQ).

Because the same provider appears every month, one mistake repeats twelve times a year. Keep the same classification for the same provider and only review it when something changes.

E3 cheat sheet →E3 combination checker →Code 585_016 →

Start with a free check

We check the E3 classifications of 3 of your clients for free and send you a written report of whatever does not fit, within 2 working days. The check only reads, no card.

See what it includes

Sources: AADE myDATA REST API v2.0.2 documentation, the official expense classification combinations table and AADE’s E3 FAQ (13/03/2026). Company names are examples of providers. An indicative guide, not tax advice.